Personal Assistant (w/m/d) - Lehrstuhl für Unternehmertum, Existenzgründung und Kreativität

General information

The Chair of Entrepreneurship and Creativity is seeking a highly organized and motivated Personal Assistant (f/m/d) to support a small academic team and to independently manage a wide range of administrative and coordination tasks. This position offers a diverse role at a leading business school and provides valuable insights into academic teaching, research, and institutional projects.
This Part-time position (20 hours/week) is initially a one-year fixed-term contract with the potential to become extended or permanent.

Your mission

In addition to standard administrative and assistant duties, your responsibilities will include:

• Organization and support of courses, including the preparation, maintenance, and design of Moodle course pages
• Grade administration, including the entry and management of exam results
• Proofreading of documents (e.g. presentations, reports, correspondence) with a focus on accuracy and consistency
• Coordination of the Chair’s team, including planning joint activities, organizing internal events, and fostering team cohesion in a partly remote working environment
• Travel management for conferences and business trips, including travel expense reimbursement
• Cost control of the Chair, including monitoring the budget, tracking expenses, and planning the use of funds
• Support in organizing and managing the Master in Entrepreneurship, particularly with regard to social events and program-related activities
• Support in the establishment and administration of a new Center for Entrepreneurship

Your profile

• Very good command of English, both written and spoken
• Strong computer skills, particularly in Microsoft Word and Excel, as well as the ability to manage and structure Moodle course pages
• Basic financial knowledge to support budgeting processes and expense management at Chair level
• Strong organizational and interpersonal skills, with the ability to coordinate and support a small team effectively

What we offer

• A diverse and international working environment.
• An open-minded, supportive, and motivated team.
• Opportunities to actively shape WHU and develop it further together.
• Flat hierarchies and fast decision-making processes.
• Attractive training and continuing education opportunities.
• Flexible working time models.
• Exclusive company benefits.
• Environmentally friendly mobility options (e.g., JobTicket, JobRad, e-mobility).
• Childcare for working parents.
• A wide range of fitness and health options.

Contact

For questions, please contact:
Prof. Dr. Christoph Hienerth
E-Mail: christoph.hienerth@whu.edu
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About us

WHU - Otto Beisheim School of Management is the leading private business school in Germany and is continuously ranked among the top business schools in Europe. On WHU’s two campuses in Vallendar (near Koblenz) and Düsseldorf, faculty, students, and staff enjoy working in a stimulating international environment. The organizational culture combines an entrepreneurial attitude and international orientation with a strong sense of community and diversity and a high commitment to excellence.